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The Health Insurance Portability and Accountability Act (HIPAA) was signed into law in 1996. There are number of components attached to this bill, some are defined and others still subject to definition. The ones which are already defined are transaction and Code sets, and privacy. In the coming year we may see conclusions to security, National Provider IDs and National Employer IDs. In the future, standards will be imposed on National Health Plan IDs, National Individual IDs, claim attachments and enforcement. MDoffice can ease your administrative duties in areas of patient privacy and security and by providing the correct functionality with industry standards.

The primary areas of concern in becoming HIPAA compliant are:

Data Security
MDoffice has built in functionality that guarantees that your data will be secure. Access to your MDoffice data can only be achieved with a valid username and password that you define. With each user you specify what data and a functions that the user can access or utilize.

Data Backup and Retrieval
MDoffice provides an easy one step process for making backup's of your patient and billing data. You can backup your data on demand at any time. We recommend a rotation process for backing up your data and maintaining an off-site backup disk.

Patient Privacy and Consent
MDoffice eases the administrative processes that you will encounter when complying with Patient Privacy rules. MDoffice tracks items such as the date a patient's consent was obtained to release patient health information for the purposes of treatment, payment or health care operations. With each patient, MDoffice creates a separate log that records changes to a patients' health information.

Electronic Data Interchange
MDoffice prepares electronic files for claim data used to upload to a Clearinghouse or directly to a Payer. MDoffice will convert all clients from National Standard Format (NSF) to ANSI. MDoffice has completed development of claims and remittance formats using the current ANSI (American National Standards Institute) ASC (Accredited Standards Committee) X12 standards.

For all our clients we will make available a Business Associates Agreement, to satisfy each offices compliance manual. Please do not hesitate to contact our support department with any questions or comments regarding this matter.

MDoffice will continue to closely follow the development of the HIPAA requirements for security, privacy, and electronic attachments. We are assessing our practice management software against the proposed security rule to evaluate necessary changes and to assure that we are in compliance. We are prepared to quickly implement any required changes as the final rules are published. It is MDoffice’s policy to maintain compliance with relevant HIPAA regulations as they are issued and become effective and to incorporate them into future product releases.

NOTES:
Information presented in this HIPAA document was obtained from materials and documentation made available by the U.S. Department of Health and Human Services. It is provided here only for your reference and is not to be construed as a warranty of MDoffice Corporation. For more information, refer to HIPAA final and proposed regulations at http://www.aspe.hhs.gov/admnsimp/
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