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Quickly organize patients.
Reduce patient
registration time and easily identify, bill, track and respond to needs
for current patient information. MDoffice's patient records are centrally
organized to track and manage patient demographics, insurance, referrals,
authorizations, schedules, cases, claims and chart notes.
Gather patient information painlessly with quick, efficient data entry
forms and get immediate and secure access to every financial and clinical
record for each patient. Special features such as notes, phone logs,
family linking, employer information and insurance referral and
authorization tracking help you to confidently record and track patient
data.
Think of patient information as a combination of a patient's chart
(medical history) and ledger card (billing history) for handling your
practice’s filing and patient administration needs. Patient information
and claims are tracked separately, simplifying billing when accounting or
clinical information changes.
The Patient Folder is the central hub for managing patients with their
complete current and historic information. Each Patient Folder contains
organized
tabs and forms which hold the data needed to properly bill an account as
well as their medical and accounting information including complete claim
transaction history, appointments and list of family members.
MDoffice always shows patient and family balances, with or without
pending insurance. When entering new patients, MDoffice automatically
checks for duplicate social security numbers, birth dates and last names
to warn the operator before allowing new patients to be added.
Instant patient information.
Patient Drawer
 The Patient Drawer makes it easy to quickly find, view and select any
patient's complete records with intuitive searching. The Patient Drawer
displays a scrolling list of all patients along with other information
needed for quickly and correctly finding the correct patient. MDoffice "zeros-in" on
patients as you type so patients can be accessed with a minimum number of
keystrokes. After you have selected a patient, you'll be able to view and
perform all other patient account related activities. Search for patients by name, Account
ID, Chart ID, DOB. MRN, SSN, home phone, work phone, cell phone, city, zip code, policy ID, etc.
Patient Registration
 The Patient Registration tab holds the bulk of patient demographic,
contact and alerts information needed to quickly book appointments,
document encounters and
accurately complete claims. Different doctors and referring physicians
can be assigned to each patient so that they are immediately available
when you post charges or schedule appointments. You can also store
medical and accounting alerts to automatically warn the staff to special
patient conditions or needs such as drug allergies or overdue balances.
Custom fields can be created for any patient to print on letters,
statements, insurance claims, etc.
Patient Insurance
 The Patient Insurance tab holds all current and past insurance policies
for a patient including guarantor details. It organizes complete referral and authorization data required by
insurance payors. This is where you enter the necessary insurance policy
coverage and benefits for properly billing insurance carriers for
services rendered. Flexible combinations of insurance coverage and
benefits are maintained for each family member and facilitates
coordination of benefits to complete insurance forms and for electronic
submission of claims. Easily keep track each patient's visit copayments,
deductibles and benefits.
Patient Cases
 The
Case Management tab tracks a patient's complete episode of care
(injuries, accidents and ailments) for a specified incident until these
medical problems are resolved. A case describes a major problem that a
patient could have, both current and recurring. Use cases to record
supplemental patient management information including reasons for
treatment and data needed for completing auto accident (No Fault), work
related cases (Worker's Comp) and personal injury (PIP) cases. The information
is used for HCFA, special occupational, certification, personal injury
and accident forms.
Patient Claims
 The
Patient Claims tab gives you an overview and detailed billing history of each
patient visit to your practice. Claim management shows at a glance
which claims have been billed and the method of delivery for the
claim. Reproduce any claim with the click of a mouse. MDoffice claims
look just like a conventional ledger card and contains a complete
detailed history of all claims as well as a financial summary of each
claim's balance including charges, payments, writeoffs and transfer
events. It shows at a glance what claims have been paid, what both
insurance and the patient has paid and what they owe. All claims are
tracked and aged on a daily basis and all claim detail can be
immediately accessed.
Patient Ledger
 The
Patient Ledger tab is very similar to conventional paper ledgers,
displaying key patient account activity, detailed financial
transaction history and aged patient and insurance balances. It gives
gives both an overview and itemized view of a patient's complete
billing and financial transactions along with all payment dates. It
provides a clear financial framework showing all patient transaction
details and keeps a running financial balance of an account. Note
that the patient's current account balance is always displayed on
each formso you don't have to waste time looking up a patient's
balance information whenever you deal with this patient.
Patient Schedules
 The
Patient Schedules tab is where all of your patient's scheduled
appointments (past and future) as well any recalls and health
maintenance reminders are
logged. It displays all appointments (and recalls) for each patient
and allows you to quickly add, change or print appointments. This
allows you to locate and make appointments convenient for your
patients (and thus more likely to be kept) and provides for easy
reference. Using recalls, you can keep track of patient visit
requirements months in advance for periodic (and non-periodic) health
maintenance, re-exams and follow-ups.
Patient Ticklers
 The Patient Ticklers tab holds all the tasks, messages, orders and
reminder history for every patient. It shows when and who was responsible
along with due dates and when the task was done. It makes message taking
and tasks such a patient orders more efficient and easy. Ticklers
represent an always available "To Do" list with priorities and indicates
which items are done and which are falling behind schedule to help to tie
up all the loose ends relating to a patient. . Uncompleted patient tasks
are automatically forwarded to the next day so that each patient's task
list stays current.
Patient Charts
 The Patient Charts tab organizes medical and clinical history notes
for reporting and caring for your patients ensuring that the appropriate
clinical data is always available for review. Review progress notes, medications, allergies, lab results, check procedure
histories and much more. Charts can be fully customized to provide
individual customized clinical data. Providers simply select the
preferred chart components to immediately access exactly the information
they need. No longer waste time waiting for charts to be found and pulled
when patient information needs to be viewed quickly. Patient charts
provide instant and confidential access to information from various
sources so that staff can get what they need when they need it.
Patient Finder
 The
Patient Finder provides the fastest access to a patient's data whenever you
need it, instantly. See alphabetically arranged names of all of your patients, as
many as 50 patients at a time, thus making finding any patient a breeze.
The patients in your database can be instantaneously searched by last name, account ID, chart ID, MRN, DOB, SSN, home phone, work phone, cell
phone or even insurance plan. Notice that the patient's age is shown
right there on the list. Also shown are alerts which can be defined to
mean anything, such as if a patient has been delinquent in making
payments, you can tell that by just one glance at the screen.
Registration features and
benefits:
- Instant access to complete patient
demographics, financial and clinical records.
- Handles unlimited patient insurance
coverage’s, guarantors and benefit plans.
- Managed care tracking: referrals,
authorizations, cases and hospital rounds.
- Organize a centralized registration /
reporting system for multiple offices and
providers.
- Monitor real-time aging of patient, family
and insurance responsibilities.
- Automatic handling of each patient's correct copay and expected reimbursements.
- Easily structure relationships for
consolidated family or corporate billing.
- Define billing and clinical custom fields
for complete patient care management.
- Directly scan insurance cards and capture
patient photos to save valuable time at
check-in.
- Quickly register new patients with front end
audits to reduce errors and duplicates.
- Rapid data entry with built in prompts and fully integrated patient
alerts and messages.
Centralized registration system.
MDoffice, MDcharts, MDrecords, MDbase and their logos are trademarks of MDoffice Inc. Other products mentioned are trademarks of their respective companies. For information or comments, send mail to info@MDoffice.com. Copyright © 2004 by MDoffice Inc. All rights reserved.
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